Terms & Conditions
Terms & Conditions

Terms & Conditions

Effective Date: September 1, 2025

Welcome to HodoSoul Travels. These Terms & Conditions (“Terms”) apply when you book travel planning services with us. By paying a deposit or confirming a trip plan, you agree to the following terms.

1. Our Role

HodoSoul Travels (“we,” “our,” “us”) is a travel planning service that helps arrange trips through independent travel providers ("Suppliers"). We don’t own or operate the airlines, hotels, or tours we book. Each Supplier has its own rules, pricing, and policies, which you are responsible for reviewing and following.

2. Your Responsibilities

You (“Traveler”) agree to:

  • Provide accurate info for all travelers in your party

  • Review all travel documents and payment terms

  • Follow payment deadlines and Supplier policies

  • Keep up with travel advisories, passport/visa requirements, and health guidelines

  • Purchase travel insurance or accept the risks of traveling without it

You confirm that you're at least 18 and authorized to book on behalf of your party.

3. Payments & Cancellations

Payment deadlines will be outlined in your custom trip plan. Missing deadlines may result in increased costs or cancellation. Supplier terms may make certain bookings non-refundable or non-changeable. If you cancel, Supplier and agency fees may apply.

4. Travel Insurance

We strongly recommend purchasing travel insurance. Without it, you accept full responsibility for costs related to cancellations, delays, illness, lost luggage, and other risks. We are not responsible for denied claims.

5. Travel Risks

Travel involves risks beyond our control, including delays, schedule changes, or government restrictions. We are not liable for injuries, losses, or expenses caused by Suppliers, pandemics, weather, or other unforeseen events.

6. Documents & Identification

You are responsible for having valid passports, visas, and health documentation. Lack of proper documents is not a valid reason for a refund. Minor travelers may need special authorization to travel.

7. Limitation of Liability

HodoSoul Travels is not liable for the actions of third-party Suppliers. We are not responsible for missed flights, denied entry, personal loss, illness, or injury during your trip. Our total liability is limited to the commission received for your booking.

8. Conduct & Compliance

You are expected to act respectfully and follow all Supplier and destination rules. We reserve the right to cancel services or remove Travelers for disruptive, unsafe, or illegal behavior.

9. Privacy

We collect only the information needed to plan your travel. Your data may be shared with Suppliers to secure your arrangements. Please see our [Privacy Policy] for details.

10. Changes to These Terms

We may update these Terms at any time. The most current version will always be posted on our website.

Contact

Questions? Reach out at:
HodoSoul Travels
📧 kami@hodosoultravels.com
📞 402-575-8493
🌐 www.hodosoultravels.com/Home